Subscriber Database Specifications

Subscriber Database

Hannanprint’s preference is to be supplied with pre-prepared Mailing Databases which have been sorted to Australia Post NSP Specifications and provided with and NSP Summary. This will ensure 100% integrity of the supplied database.

 

When sending Mailing Subscriptions Databases, please send in the following format:

  • Comma delimited CSV or TEXT Files.
  • Field 1 to contain a individual sequence number.
  • Dedicated field containing the SUBURB, STATE and POSTCODE. Please note it is one of Australia Post’s “Correct Addressing” requirements that the SUBURB, STATE and POSTCODE be in UPPERCASE.
  • Additional dedicated field containing the POSTCODE only.
  • Subscribers who receive multiple copies to be supplied in a separate file or files.
  • Overseas subscribers to be supplied in a separate file or files.
  • Database to contain only relevant information, eg: No Phone Numbers.
  • Where files are coming from multiple sources for the same job, please supply all files in the same format. i.e. All the same field / column layout.
  • A copy of our pdf format maildatabase (35.68 KB) must be provided to us for all separate files supplied. This document describes the contents of the file, and gives a sample format that you expect us to print.
  • When you send data via email, please send as a zipped attachment.
  • Do NOT insert data text files into the body of the email message.

What it may look like within the database:

Sequence No
Name
Address 1
Address 2
Suburb State P/C
P/Code
000001
Jane Citizen
1 George St
 
SYDNEY NSW 2000
2000
000002
John Reader
Level 10
50 George st
SYDNEY NSW 2000
2000

Please note that it is vital that this field contains only a number as it will be used to sort the database to meet Australia Post NSP specifications.

What it may look like when printed:

000001
Jane Citizen
1 George St
SYDNEY NSW 2000

000002
John Reader
Level 10
50 George St
SYDNEY NSW 2000